Ashingdon and East Hawkwell Memorial Hall

Ashingdon and East Hawkwell Memorial Hall

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Online Booking

Please note

The hall will be closed from

24th December 2021 - 9th January 2022. 

Booking Schedule 

Please look online for available bookings. 

  • £50 deposit is required for a daytime booking and this includes the damage waiver fee. This is payable immediately when the invoice has been sent.  
  • £250 is required for weekend evenings. 


Both are refundable after your hire.  No booking is confirmed unless a confirmation email is sent by us. 

You risk your booking by failing to pay your deposit.

  • If there is no + sign against any date in the booking scheduler the administrator has temporarily taken bookings offline so please try again later.
  • please check your spam folder for emails from our booking system noreply@hallmaster.co.uk. This is where the confirmation bookings, verifications and invoices come from. 

Online Booking 

We are using the Hallmaster Online Booking System and this brief guide will show you how to make the most of it as a customer.

To make a booking request from the weekly calendar or scheduler, click on the + symbol on the date and room you wish to book. If you are making a booking request for the first time, you will be asked to enter your contact details and a password so that you can track your booking status, any changes that are made, plus view any invoices and payments linked to that booking, much in the same way you would with an online shopping website.
(Note:If you don’t see the + symbol, then online booking has been disabled for this room or facility. Instead, contact us via text on 07307 692889 or by email.)

Once you have done this, you will need to complete the rest of the booking request form as follows:

Rooms: Tick the room that you want to include for this booking. 

Name: This is the name of the event you are booking.

Start Date/Time: The start date and time of the event. If this is a recurring booking, this is the start date and time of the first event in the series.

End Date/Time: The end date and time of the event. If this is a recurring booking, this is the end date and time of the first event in the series  

Hallmaster
Hallmaster

Tool Tips

On any page in the software, look out for the icon (?) – hover over this icon (or tap on mobile) to see more information about the particular field or section it relates to.

Recurring Booking: If this is a recurring booking for multiple dates, tick this box and choose the booking frequency (eg Daily, Weekly etc), along with how many additional dates you want to add to this series. Individual dates in a series can be amended to a different date or time. To move an individual date in a series to a different room however, you will need to ask the Hall or Venue Administrator to do this for you once the booking has been created. Make sure to click on the green Check Availability button. If there is a clash of bookings at any date, time or room, a red error message will display saying 'The dates of this booking clash with other dates in the calendar, or they don't end after they begin'. You can then check the weekly calendar or scheduler at the top of the screen to see where the clash is and amend the booking accordingly.

Note: You cannot proceed with creating a booking request while there is a clash.

Activity: This is the general ‘type’ of booking you are making. Choose from the options the venue has setup to indicate what kind of booking this is. If you are unsure what to enter here, contact your venue administrator.

Description: You can put as much or as little information about the event itself, including prices, what to bring and links to websites etc.

Privacy: There are 3 privacy settings for bookings: 1. Private: The Weekly Diary and Scheduler will only show the time the event is booked for and whether the booking is Requested or Confirmed. The booking will display as ‘Private Event’ and not show your Event Name, description or your contact details. 2. Public – Contact Details Hidden: The Weekly Diary and Scheduler will show the Event Name and a link to the description but will hide your contact details (eg name, email address, telephone number etc), once the booking has been confirmed by an administrator. If the event is still to be confirmed, the calendar will continue to display as 'Provisional Booking' 3. Public: The Weekly Diary and Scheduler will show the Event Name and a link to the description and your contact details, once the booking has been confirmed by an administrator. If the event is still to be confirmed, the calendar will continue to display as 'Provisional Booking' Number of People

Attending: Here you can indicate how many people are expected to attend your event. The booking form will not require you to enter something here, but you should confirm with the venue if they require this information.

Special Requirements: This can be a list of any specific requirements such as tables and chairs, use of kitchen etc. Terms & Conditions: If this tick box shows, then the venue has provided a terms and conditions document that you will need to agree to before proceeding with your booking.

Save Booking: Once completed press Save and the request will automatically be sent to the Hall or Venue Administrator for processing, you will also receive an email from us confirming that the request has been sent – this is not confirmation of your booking. You will then be taken to your Hallmaster dashboard to view your bookings and invoices  

Helen T England